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To stay competitive in any industry, businesses have to become masters of project management. As an entrepreneur, you need to make sure that you’re able to juggle deadlines, tasks, and reports while also growing your business – without having it all fall apart. But, now, thanks to technology, you now have a host of project management tools that can make managing your business, on-the-go, within minutes finally possible.
To get you started, we reviewed the 9 best tools for project management to make living the life of an entrepreneur much easier. Don’t be shy… sharing is how we all grow and improve. So, be sure to share this list with other entrepreneurs in your life who you think would benefit!
Teamwork is very easy to use and it is the platform that is used by Blackentrepreneur.com. Very easy to setup projects, tasks, and templates. Templates are where you really make your business go by creating processes for your regularly complete tasks so that they are quickly recreated and assigned. They even have a free tier that is very good for smaller businesses and freelancers trying to keep track of everything. Teamwork also integrates with other platforms to easily collaborate and pass information between platforms. Has a built-in time tracker that is great for understanding how much time is being spent on a project or a task.
Trello offers you the chance to view your tasks in an easy-to-follow format. Each task appears as a card, and multiple cards are arranged into project boards. Functions include search, voting, reminders about task deadlines, archives, filtering, and SSL encryption.
This project management tool is available as an app for Kindle Fire, Android, iPhone, and iPad. And, you can grab a free account to get better organized in minutes. Paid plans come in Business Class and Enterprise, with costs starting as low as $9.99 per month.
Asana is an online app that can be accessed using a tablet, desktop computer, and/or smartphone. You can create projects, with subtasks to be completed. Their interactive dashboard enables you to choose which of these tasks to prioritize or follow (progress tracking). Features include real-time updates, multiple workspaces, email bridge, activity feed, reminders, and notifications.
All team members can communicate openly and easily with one another, and Asana can be integrated with Google Drive, WordPress, Dropbox, Harvest, Slack, MailChimp, Zapier, Wufoo, Github – just to name a few. If you’re a solopreneur or have a small team, you can score a free account. Or, upgrade the features for larger teams for less than $10 per month, per user.
This cloud-based project management tool allows the whole team to collaborate, finish tasks and submit deliverables on time, track project progress, and enhance overall productivity. Some helpful functions include task lists and milestones.
Zoho Projects also offers calendars for projects and meetings, group chat, and functionality with Google and Dropbox apps. There is also a reporting function that summarizes insights into how your team performed in a given time period. This is an amazing feature if you want to track your team’s performance (or lack thereof). Small business (3 users or less) can use Zoho Projects’ under their free plan. Paid subscriptions are calculated based on the number of active user accounts you need.
Wrike is very user-friendly and easy to navigate, as well as offering an impressive suite of project management features. These functionalities include task management and prioritization, timelines, real-time feeds, and workload management. You and your team members can use Wrike on desktops and mobile device to stay connected, making this a must-try if you manage remote teams or freelancers.
Like the other project management tools, Wrike offers free and paid plans. Free plans and paid ones starting at $9.80 per member per month.
We consider Bitrix24 to be an advanced project management tool due to its full range of features and integration of Customer Relationship Management (CRM). With Bitrix24, you can do document sharing, time tracking, real-time activity streams, workload management, group chat/IM, screen sharing, and video calling.
There are free and paid plans with this one too. However, the free plans allow you to register an unlimited number of users, use 5 GB of storage, have an unlimited number of projects, tasks, and subtasks, use task templates, do time tracking, use Gantt charts, and view reports. So, even using the free account gets you a big bang for your buck – without having to upgrade to the paid account options.
Just like Bitrix24, Insightly can be used for project management and CRM. The difference is that Insightly has fewer, more generic services for free plan users. These include 10 mass emails per day, lead management, reporting, integration with apps like Xero and Quickbooks, 2,500 total records, 2 custom fields per record, and task management.
Functions like scheduled reporting, integration with Slack, automated workflow, and calendar syncing are only available under the paid plans.
WorkMarshal is more than just a project management tool. It enables you to handle calendar, task, ticket, and file management, just to name a few. This way, you get to enhance your group’s productivity and efficiency as a whole. All of these functions appear on a single dashboard, so you have a bird’s eye view of where your team stands at any given time.
You can also use WorkMarshal to automate certain things, such as notifications, processes, and leave requests and approvals.
Last, but certainly not least,, we have Freedcamp, which is advertised as a free project management tool with some paid features (instead of the other way around). You can choose how your projects and tasks are displayed (boards vs. lists), view multiple calendars at the same time, generate invoices on the basis of work hours, and consolidate files, among others.
The free plan lets you do time tracking, support inquiries within a three-day window, use their discussion boards, integrate with Google Calendar, upload attachments up to 10 MB in size, and make use of project tasks, subtasks, and milestones. Freedcamp’s paid plans also offer CRM features, issue tracking, increased file storage capacity, and more.
What’s the takeaway?
If you really want to outpace the competition, you need to find ways to streamline your workflow and stay on top of all of your business’ moving parts. The only way to do this (without hiring more help), is to start using a proven project management tool. Even if you’re low on cash, there are a host of free management tools you can start using and access on the go, wherever you are. And as your team grows, having the right project management tool in place will be the difference between success and chaos.
If you have a project management tool you swear by, let us know in the comments.
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